Tag - retention

Why Not Set Up a Retention Policy Today?

Why Don’t You Have a Retention Policy In Place Yet?

Most SMBs I consult with have never configured a retention policy, or indeed, they are not even aware of the retention capabilities in Microsoft 365. In general, Information Governance is one of those areas that simply does not get the attention that it deserves, especially in the small business market. But...
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Announcing the Microsoft 365 SMB Data Protection Toolkit

Announcing the Microsoft 365 SMB Data Protection Toolkit

Perhaps you have noticed that it has been quieter around here in the last couple of months. Usually silence is an indicator that I've been a busy bee, working on some other endeavors. Today I am happy to announce that one of my labors has finally come to fruition (I...
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Unpopular opinion: Do not restrict users from creating Teams (Office 365 Groups)

I realize that advocating for no (or very limited) boundaries on who can create Teams puts me in the minority. When I look out across the community, I mostly see consultants in this space suggesting the opposite is a superior approach for various reasons--that the privilege should be constrained heavily....
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Teams, SharePoint and OneDrive best practices? Part 3: Data governance

In part 1 of this series, we discussed external sharing and chat. In part 2, we dealt with access controls and notifications. Now, we turn our focus to Data governance, a very important conversation indeed when it comes to compliance. And when it comes to compliance, every organization is going to...
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Does Microsoft backup my data in Office 365? Do I need more or additional backup?

A new reader question came in, and frankly it's one that I hear a lot. I'm sure I have smatterings referring to this issue in other articles, but this one should stand to clear up the questions once and for all--this will be something I can point people to moving...
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How to deal with departed user data in Microsoft Office 365

Going from one organization to the next, I am always amazed at how different people implement their own take on new user setups or decommissioning departed users. Some have no real organized methodology and it's a hassle every time, while others have a well-developed practice or script around each process. It...
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Two philosophies for deploying Microsoft Teams in an organization

IT admins throughout the world subscribe to one of two worldviews today: Control mindset: IT's job is to control and restrict, and of course, to protect the clueless users from all of those scary threats out there in the world today (including themselves)Empower mindset: IT's job is to educate and...
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Using Security & Compliance Center to manage retention policies

Today I want to discuss retention policies, which can be administered via the Security & Compliance admin center in Microsoft 365 / Office 365. Retention policies exist to protect and/or purge (delete) certain types of information. Some organizations have very strict archive and retention policies that they must maintain data...
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Enable the Archive Mailbox and modify the default retention policy (for cloud-only and hybrid users)

In any subscription that includes Exchange Online Archiving, such as Office 365 E3 or Microsoft 365 Business (as well as any subscription to which the Archiving add-on is applied), it is possible to enable an unlimited storage container for those hoarders out there, known as an archive mailbox. I'm looking...
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